Spend More Time Delivering Care and Less on Paperwork

Quite simply, our software can provide you a more efficient way to capture, digitize, organize, and secure your business documents. It can also help you create and streamline workflow processes related to your forms and files. VelocitySign lets you keep the same filing cabinet, drawers, files, and tab concepts you're already familier with but in a digital format where you gain security and save time.

Most VelocitySign customers move to our platform when they recognize the true costs of dealing with paper forms and files. Many fail to calculate the costs and negative impact correctly and delay until the problem is unbearable. The time to move is before your business is seriously impacted and when the associated costs of dealing with paper exceed the price of our software.

For some the time is when they literally run out of physical space to store more files. For others, it is when they see the time, cost, and frustration related to printing, processing, and storing paper documents. Scan123 offers afforable solutions that can fit any home care professional's needs and are guaranteed to generate a positive return on investment. Let's talk before you run out of space or the mounting cost and frustration of dealing with paper seriously impacts your business.

The VelocitySign platform was not designed to replace your care management, payroll, or hr systems, but rather add functionality not present in those systems. VelocitySign allows you to store all of your sensitive documents securely in the cloud. It also allows to move to a truely paperless workflow where forms start and end in a digital and easy-to-use and retreive format.

The true cost of paper isn't the cost of the paper itself, but the cost associated with handling the paper, including printing, capturing, distribution, storage and retrieval. Also, if you are in a regulated industry, there are also serious costs associated with being out of compliance or failing to produce required documentation. Digital document management can help ensure you are secure, compliant, and can produce the proper documents when requested.

According to the Association for Intelligent Information Management (AIIM), the average cost to process a simple paper form is $4.56. Let’s do some simple math. If you have 5 people who handle 5 forms each day during a 5 day week, that’s 125 forms at a cost of $570 per week or $29,640 per year. Complex forms cost even more. According to a recent study, companies in the U.S spend annually more than $120 billion on paper forms, and most forms are outdated within 3 months. Moving to electronic forms dramatically reduces these costs.

VelocitySign guarantees your files will be safe and secure by providing bank-grade security. We store documents in an ultra-secure, digital database that is SOC 2 compliant and HIPAA certified protecting your files from fire, flood, theft, and ransomware.

Unlike some of our competitors, we understand that while they may reside on our system, these are still "your" files and we have only been entrusted with protecting and helping you manage them more efficiently. Should you decide to stop using our services, Scan123 will provide you with a full backup of all your files at no additional cost. We refer to this as our "No Data Hostage Guarantee".